Vendor / Supplier Registration Proccess

Our vendor office is maintained centrally in Pretoria, Kilnerpark. The office is responsible for maintaining all Transnet Engineering vendor master records. Currently Transnet Engineering has +-4000 active vendor master records on SAP. Transnet Engineering has six main factories around the country, namely; Koedoespoort, Germiston, Bloemfontein, Uitenhage, Salt River and Durban. All these factories have procurement offices where the vendor registration forms are available at all times.

How Do I Become A Supplier?

Vendor Registration Process

In order for a supplier to be registered on Transnet Engineering's vendor master, the following must be complied with:

  1. You should have been awarded a tender / RFQ
  2. Transnet Engineering intends to do business with you.
  3. Your vendor application / declaration form must be authorized/motivated by the particular Procurement Manager at each centre. The following information must be submitted to enable us to process this request

The following information must be submitted to enable us to process this request:

  1. Complete the "Supplier Declaration Form" (SDF) on page 2 of this letter
  2. Original cancelled cheque OR letter from the bank verifying banking details (with bank stamp)
  3. Certified copy of Identity document of Shareholders/Directors/Members (where applicable)
  4. Certified copy of certificate of incorporation, CM29 / CM9 (name change)
  5. Certified copy of share Certificates of Shareholders, CK1 / CK2 (if CC)
  6. A letter with the company's letterhead confirming physical and postal addresses Original or certified copy of SARS Tax Clearance certificate and Vat registration certificate
  7. A signed letter from the Auditor / Accountant confirming most recent annual turnover and percentage black ownership in the company AND/OR BBBEE certificate and detailed scorecard from an accredited rating agency.

NB:
  • Failure to submit the above documentation will delay the vendor creation process.
  • Failure to submit the above documentation will delay the vendor creation process. Where applicable, the respective Transnet business unit processing your application may request further information from you. E.g. proof of an existence of a Service/Business contract between your business and the respective Transnet business unit etc.
  • NB:

    Transnet Engineering WILL NOT DO BUSINESS WITH A SUPPLIER WHO DOES NOT HAVE A VALID TAX CLEARANCE CERTIFICATE.

    Important Notes

    1. If your annual turnover is less than R5 million, then in terms of the DTI codes, you are classified as an Exempted Micro Enterprise (EME). If your company is classified as an EME, please include in your submission, a signed letter from your Auditor / Accountant confirming your company's most recent annual turnover is less than R5 million and percentage of black ownership and black female ownership in the company AND/OR BBBEE certificate and detailed scorecard from an accredited rating agency (e.g. permanent SANAS Member), should you feel you will be able to attain a better BBBEE score.
    2. Unfortunately, No payments can be made to a vendor until the vendor has been registered, and no vendor can be registered until the vendor application form, together with its supporting documentation, has been received and processed.
    3. Please return the completed Supplier Declaration Form (SDF) together with the required supporting documents mentioned above to the Transnet Official who is intending to procure your company's services/products in order that he/she should complete and Internal Transnet Departmental Questionnaire before referring the matter to the appropriate Transnet Vendor Master Office.

    Vendor Master Changes

    • Due to governance and fraud risks, any changes done on the vendor master records must be requested directly by the vendor.
    • The HOD or director of finance must authorize the changes and all supporting documentation of the required changes must have a commissioner of oath stamp.

     

     


    links

    Supplier Registration Process
    Governance
    Supplier Development
    BBBEE Guidelines Tenders